A company from the construction industry

The entire office as a showroom

The new work environment of the company in Pitäjänmäki is a showroom for corporate culture as well as the entire sector: different building supplies brands have a strong presence in the five-storey office of this pioneering company. The actual product presentation space is located near the entrance, featuring, for example, a dark ceiling and plastered wall, which make the atmosphere and experience memorable from the start. The working floors, on the other hand, are wonderfully quiet, thanks to high-class acoustics solutions. The use of colours also reflects the atmosphere: blue represents quiet concentration and brick red – the colour inspired by the facade of the building – active collaboration.

Work environment where pioneership meets comfort

The purpose of the building supplies and solutions manufacturer company is to improve quality of life through comfortable and healthy living environments. The company wanted the 20-year-old office property in Pitäjänmäki to reflect the same ideology. The aim of the work environment renewal, which was implemented in connection with the renovation, was to design an activity-based office that would make the company’s business and role as a pioneer more concrete and support different functions and the ways of working shaped by the pandemic.

The design was guided by the following design drivers that were specified with the client:

  • pioneership
  • sustainability and sustainable development
  • aesthetics
  • comfort and well-being

 

Rune & Berg Design was responsible for the interior architecture and graphic design of the project. We also supported the work community in the change from private offices to a modern, more open working concept and culture, for example, by establishing rules and holding online information events. “The private office layout, which is characteristic of the early 2000s, did not support the contemporary culture of working together. We wanted to modernise both the structure and the ways of working. Because the company specialises in construction, we also wanted to use their own products and showcase them in innovative ways,” Riina Ruska, Lead Designer for the project sums up.

Each floor has its unique feature

The company’s new work environment is not only a showroom of innovative solutions, but also an inspiring work environment. Most of the visitors only see the reception area and showroom on the first floor and the restaurant and meeting rooms. The second, third and fourth floors are dedicated to working independently or together, not forgetting breaks. “The breakrooms have different focuses on different floors. They offer, for example, books and specialty coffees. The idea behind this is that people would move between the floors and share information on common customers and sites across the business units,” Riina says.

 

Premises that meet the needs of changed working practices – such as a silent room, sound-proof room for phone work and project workrooms – further increase well-being. Each floor has plenty of green elements, and the floors are divided into different zones from silent to loud. In addition, the existing saunas and roof terrace are now available for the entire staff. “The emphasis was on restorative spaces. For example, the renewed sauna and fireplace area is extremely cosy. It can even be used for internal, laid-back meetings, such as discussing the new week together over breakfast on Mondays,” Riina sums up.

Futurice

Ten years of cooperation on work environments continues

The partnership between the software giant Futurice and Rune & Berg Design, which has been ongoing since 2013, is based on close cooperation and not shying way from doing things in a new way. The most important starting point in the development of the work environments is supporting Futurice’s unique corporate culture and the work of its employees. In addition to designing the premises, the projects have had a strong focus on understanding the needs of the employees and realising the global brand’s vision and strategy in a tangible and future-oriented manner. The latest collaboration is Futurice’s new Kamppi head office for the hybrid age, which was completed in late 2022.

Helsinki is the home of Futurice, and it was also where the collaboration with Rune & Berg Design began.

“When you enter our office’s open café, you are greeted with an atmosphere that reflects our way of working in a very real way. That is the kind of experience we were looking to achieve together with the wonderful designers of Rune & Berg. The various joint workshops and how proud our people are of our new premises tell us that the design and implementation management were highly successful. It’s been easy to advertise Rune & Berg to groups that have visited our office,” says Hanno Nevanlinna, Director of Culture at Futurice on the cooperation.

When ordinary is not enough: birthplace of the cool and home of the awesome

Employing more than 600 people of 47 different nationalities, Futurice is known for its innovative corporate culture, where everyone can be themselves. The goal of the partnership has been to develop a world-class work environment experience that enables the top professionals to find and stay at Futurice.

“The most amazing thing about the partnership has been that the management has wanted to be involved in all the projects throughout the cooperation. This indicates that the space is seen as a strategic tool that can be used to influence the work itself,” says Sara Tuohikumpu, Lead Designer at Rune & Berg Design, who was involved in the early stages of the cooperation.

“I’ve enjoyed working with Rune & Berg in creating a workplace and culture that reflects our way of working. They’ve always appreciated and built upon the comments they’ve received from us as their client,” says Hanno.

The Managing Director, Finland of Futurice, Riku Valtasola, has also been closely involved in the development of the work environment experience. “I’m happy to say that working with Rune & Berg Design has been flexible and communicating with them has been open and easy. I consider it important that, in addition to their ideas, our partner pays attention to the changing needs and wishes of the employees. Rune & Berg always comes up with good ideas for suitable solutions. They also possess strong expertise in choosing the best-suited materials for the intended use, for example,” says Riku.

A world-class work environment experience is built with the help of jointly defined design drivers:

  • highlighting the company culture
  • ecological and effective design
  • pioneering hybrid work

During the decade-long collaboration, Rune & Berg Design has been Futurice’s partner in developing the work environment concept, change management and designing and updating the offices in Helsinki and Tampere to suit their users. “We’ve seen immense growth since we moved from Lauttasaari to Kamppi. That was the first time we purchased interior architect services – it was a sign that doing things by ourselves was no longer enough. With a well-functioning, high-quality space, we can show that we take things seriously,” says Hanno.

In the latest update of the head office, we focused especially on solutions for a post-pandemic world of work. “We’ve been considering new ways working and how the space could support interaction in an interesting way that reflects Futurice,” says Sini Ala-Nikula, Lead Designer on Rune & Berg Design’s latest project. “For example, the tables in the conference rooms were designed together with Hanno. They’re all at standing height, and different messages and ideas to support the Futuriceans’ decision-making model and interaction have been incorporated in them.”

The new Kamppi office also had an emphasis on services as part of the Innovation Home property, and internal IT services were brought to the office in a central location to make the everyday lives of the Futuriceans easier. “The use of space at the Kamppi office works well. There are enough video booths, for example, and the large open café space with its easily movable furniture allows you to interact with people just as much or as little as you like,” says Hanno.

A partner through changes

The world of work is in a state of constant change, and work environments must also change with the times. Futurice’s offices, which employ coders, service designers and business consultants, are designed to be flexible according to the needs of different employees and projects. At Futurice’s offices, you can find, for example, a lot of easily movable furniture and adjustable surfaces, such as movable glass walls, where you can stick your post-it notes to help with brainstorming.

“According to our brand, things need to have a bigger function and purpose. It’s important for us to be able to modify the premises according to the intended use,” says Hanno.

“The premises were built to be flexible. The people at Futurice are very independent also in rearranging the premises. In order to be able to do something new and creative, you need the premises to be flexible to facilitate that process,” says Sara, who participated in the first projects.

This flexibility is also reflected in the new Kamppi office: “For example, the working café with its easily movable furniture can be used to host a variety of events, from training events to information sessions, parties and hobby clubs. There is hardly any wasted space at the office, and reserving the spaces and zoning them to floors for focus-intensive work and cooperation make everyday life smoother,” says Sini.

The people at Futurice have also played a key role during the design process: the various workshops, user interviews and observation days have helped to create unique work environments that serve the Futuriceans. For example, the atmosphere of the premises and the principles of use were created together with the users.

“At the beginning of the cooperation, we spent a lot of time with the Futuriceans at their office at the time. We talked to people and observed their ways of working and, for example, the sound environment,” says Sara.

“We’ve really got to know them along the way and have had the privilege of being a part of their growth story. The Futuriceans challenge us to make bold choices and to think outside of the box. They appreciate our perspectives on small details and big issues alike,” says Account Manager Raija Mattila.

Photos: Mikael Pettersson

In the renovation of the Kamppi office, the architectural design was carried out by ARCO. The property is owned by CapMan. We thank you for the great cooperation!

Vaisala

Hybrid work concept drives ways of working and spatial design

The cooperation between Vaisala and Rune & Berg on the development of work environments dates back to 2018. However, the cooperation was taken to a whole new level when the COVID-19 pandemic revolutionised the working culture and places of working, shifting the focus to working in multiple locations. This transformation was particularly important for Vaisala, as its business is founded on creating new innovations and encountering people across team and location boundaries. We helped the Vaisala management to specify the most important policies for hybrid work regarding working methods, the role of the office, types of premises and use of space. The hybrid concept served as the basis for designing the offices in Vantaa and Keilaranta, and it has also been used internationally.

Developing an attractive campus together

Since the 1930s, Vaisala has grown from an invention of one man into a global listed company with over 2,000 employees. Its headquarters are the Vantaanlaakso campus, with thousands of square metres of office and production space and a wide range of different experts, from sales to R&D specialists. The aim of our work was to promote a culture where people and ideas can move easily and where the office has a clear role to play as part of multi-location work. “We have defined the types of spaces that support future work, promoted the development of the work culture and supported various levels of the organisation during the change,” says Sini Ala-Nikula, Design Strategist for the client. “Reinforcing the so-called campus approach has become particularly important. Vaisala has exceptionally large premises that can be developed together,” adds Jenny Soldan, Design Strategist.

The commonly agreed design drivers guide the cooperation:

  • The attractive campus has a clear role, and it offers relevant services to employees
  • The physical work environment corresponds to the new ways of working
  • The organisation has moved from private work rooms to shared use of spaces

Rune & Berg Design was responsible for designing the concrete spatial changes in Vantaa and Keilaniemi and acted as a partner in defining the space types and working practices for hybrid work and implementing the change. “The development of Vaisala’s work environments is based on strong top management support and insight, as well as the needs of supervisors and teams. Vaisala’s Future of Work working group and property management, IT and communications experts have also participated in the cooperation. Together with them, we have also developed communications that support the change and defined technological solutions for different spaces to support hybrid work,” says Sini.

Keilaranta office verifies the change

In addition to the Vantaa campus, the Keilaranta office, which was completed in late 2022, has been designed on the basis of the hybrid concept and the working methods and types of spaces outlined in it. The approximately 1,000-square-metre office on the fifth floor offers areas for both focused work and social encounters. The sea views overlooking the Keilalahti bay and local services make the work day experience even better. “Vaisala wants to offer the best possible environment for work. The Keilaranta office adds variety and scope to the network of office locations that Vaisala’s employees and partners can use,” Sini describes.

Sentio Insight measurement was carried out before and after making spatial changes in both Vantaa and Keilaranta, and it showed that the functionality of the premises has improved by up to 20 per cent as a result of the changes. “The measurement includes straightforward matters, such as the functionality of the furniture, but also emotions and softer aspects related to the working environment. The development of the working environment requires this kind of measurements in order to indicate the direction of development,” concludes Jorma Lammila, Development Director at Vaisala.

Would you like to learn more?

Learn more about the Sentio Insight measurement carried out for Vaisala (in Finnish).

Holiday Club

Holiday mood and colours of Finnish nature at the Fredriksberg office

Holiday Club employees moved into the brand new Vallila office in early 2022. The bold and edgy 670 sqm office is located in the newly constructed Fredriksberg property. The office is a Holiday Club for the employees, welcoming them to choose a working space that best supports their work. There are active and quiet workspaces, various project and meeting rooms and focus spaces. The colours of Finnish nature in all seasons add the finishing touch to the casual high-quality atmosphere.

A CLUB that inspires doing things together

Producing meaningful holiday experiences to its customers is at the core of Holiday Club. This can also be seen, felt and experienced at the new Fredriksberg office. The aim of the project was to create a work environment for Holiday Club that would represent the industry and support new ways of working, bringing different professional groups and teams even more firmly together. “Our role was to support the transformation of the culture and ways of working through spatial solutions. We set out to build a CLUB that would support encounters between people and have a holiday atmosphere,” Sara Tuohikumpu, Lead Designer for the project, says.

The design of the office was guided by the following design drivers, which were based on the personnel survey and interviews:

  • corporate culture that encourages cooperation and synergies between teams
  • inspiring space that makes one feel like they’re on holiday and supports different encounters
  • adaptability and taking into account project and phone work.

Rune & Berg Design helped Holiday Club to specify its future needs and was responsible for the interior architecture design of the work environment that supports a communal working culture. The specification of the needs included a personnel survey, tour and observation in the previous premises in Herttoniemi and in Fredriksberg, as well as interviews and a workshop with key persons. The most important areas of development were comfort, diverse furniture and acoustics. “The courage to suggest spatial solutions that support the future ways of working was essential in the project. The different spaces have different themes, atmospheres and functions that increase creativity and productivity,” Sara describes.

Attractive space that supports new ways of working

“Working together was a clear focus at the Holiday Club office. The work cafeteria is as large as the actual workspace. The project rooms and, for example, walking mats are located in the middle, offering views over the roofs of the Konepaja area,” Sara says. The heart of the office is the work cafeteria that is suitable for taking a break, enjoying lunch, or communal events and information sharing. The workspace is divided into quiet and active areas, which guarantees optimal conditions both for those who work on the phone and for those who need to concentrate. The flexible project facilities, on the other hand, adapt to project stages and the needs of users. “The visual look and feel of the office is highly important to Holiday Club employees. Holiday Club destinations in Finland inspired the style and atmosphere of the office,” Sara adds.

The deployment of the new office involved several shared practices and ways of working. In the current hybrid model, work is done both at home and at the office, so the decision was made to have shared workstations instead of dedicated workrooms. Partners and CLUB members from other offices are also welcome to work at Fredriksberg. “Based on comments from a feedback survey, the general feeling about the new office is very positive. Especially the beautiful, well-designed space and the opportunity to change seats during the workday has been liked”, says Nina Kuntola, HR Director for Holiday Club, summarising the experiences at the new office.

Would you like to learn more?

Read the article on Kauppalehti on Holiday Club’s move to Fredriksberg (in Finnish).

Oura Health

Design started from values and collaboration

Oura is a Finnish health tech company that has sold over a million smart rings. Its operations are based on supporting people’s well-being and improving their quality of life. The rapidly growing Finnish team needed a new home and found it on Pohjoisesplanadi. In addition to the 600 square metre office, we designed a 400 square metre extension and gallery. The aim was to create a cohesive office of the hybrid era that promotes the collaborative Oura culture while supporting quiet work and concentration.

Empowering work environment for well-being experts

The new Oura office in central Helsinki is strongly based on well-being, as are the company and its employees. The natural colour palette and ample green decor leave room for creativity and promote recovery. The office has different kinds of spaces that are suitable for solo work, brainstorming and the construction of Oura ring prototypes. Things are not taken too seriously: there is a working café and a game area to support a great communal feeling. The signature visual look is repeated in the round shapes of the luminaires, acoustic panels and graphic elements, which is a reference to the Oura logo and smart ring.

The design drivers for the office design were specified in a workshop with the Oura project team:

  • attractive: boldly professional atmosphere, functional and innovative spaces
  • well-being: the space oozes holistic well-being, as does the brand itself
  • internal potential: natural space empowers and fosters creativity
  • good vibes for all: lively and inspiring premises that support a good team spirit and sense of community
  • technology focus: technology is visible in the space in a subtle but convincing way

Rune & Berg Design was responsible for the interior architecture and graphic design of the project. The project included a workshop with the project team, discussing the function and atmosphere of the space and the underlying ideas. “We started from Oura’s values and what the smart ring represents. The aim of the premises is to support well-being and get the most out of each employee,” Aino Keto, Project Lead Designer describes.

Well-being and the rhythm of nature as underlying themes

Oura’s business principle and corporate culture are based on supporting holistic well-being and reaching one’s full potential. The new office also supports these goals: the workstations that are divided by curtains facilitate communication, and the different meeting and brainstorming spaces encourage sharing ideas. The shared lobby and working café are ideal for communal moments with colleagues and partners. Quiet spaces, green decor elements and the acoustic panels that soften the sound environment ensure that the workday supports the employees’ well-being.

The visual look of the Helsinki office is founded on well-being, nature and balance. It was inspired by the colours and materials that are found in nature at different times of the day. “Oura is present in its customer’s life at all hours. This is why the office also reflects the circadian rhythm to create an impressive spatial experience where everything comes together and supports the Oura brand,” Aino says. “The colours reflect different times of day. We were also able to use the existing furniture in the space. We hardly needed to buy anything new,” Roosa Westerman, Interior Architect for the Project sums up.

The new Oura work environment forms a coherent spatial experience that supports the company’s brand and values. “Based on feedback, the office feels comfortable and enjoyable to its users. They have been very happy,” Aino says. Oura’s international offices are also interested in the look and feel and details of the Finnish office. For example, the San Francisco team is highly excited with the new office, in particular, the mirror-like Oura logo in the lobby.

Studio Aula

Studio Aula – an accessible hub of creative art

The arts and crafts workspace Studio Aula, which opened on Sörnäisten rantatie in early 2022, is part of the disability services provided by the Aula foundation. The lunch venue Teko, which is run by Aula’s customers, and the Putiikki shop that sells works of art made at Studio Aula also operate on the same premises. The Aula atmosphere is soothing: the gentle pastels against white let the arts and crafts created by the customers shine. Thanks to the versatile furniture that has been designed for different user groups in mind and the durable materials, the space is adaptable for many different uses, from painting workshops to intimate get-togethers.

Space for meaningful work and recreation

Aula is a non-profit organisation that helps people with disabilities and people who need other kind of special support in living their life to the fullest. Aula helps its customers to find their individual path to working life. The aim of the project was to create a functional and visually appealing space for both the customers and the staff. “We wanted to offer new kinds of day-time activities for our customers. The starting point was to have enough space and air and allow the customers to retreat to their own peace even in the presence of others. The end result surpasses all expectations,” says Nina Sohlberg-Ahlgren, Head of Operations at Aula. “We set out to create a good, beautiful and functional work environment, not a space dedicated to special groups – while we of course took into account sensory defensiveness and other special needs,”, Riina Ruska, Lead Designer for the project continues.

Design drivers of the project:

  • functional and visually appealing space
  • room for arts and crafts created by the customers
  • equal and soothing experience for different customers

Rune & Berg Design had the great pleasure to be part of creating Studio Aula, a space brimming with creativity. We were responsible for the interior architectural design, specifying the furniture and materials for the working, break and social premises used by Aula’s customers, as well as the shop, lunch restaurant and lounge that are open to everyone. “This cooperation has been excellent, and everything has gone smoothly. Riina grasped the project on day one – she clearly understood what the environment and our customers are like”, Nina says, praising the cooperation.

Room for art

One of the most important starting points of the design was taking into account artistic work in the furniture and materials of the different spaces. Studio Aula has a textile workshop where the customers can weave, print, sew, knit and crochet. The art workshop is suitable for painting and drawing. All the surfaces and materials of Studio Aula are paint and dye resistant and easy to clean, and their colours are forgiving. “The whole location serves as an exhibition space for the creative works,” Riina sums up.

The Studio Aula premises also serve as an exhibition space for the arts and crafts created in the studio, which is why their overall look and feel is neutral, allowing the art to shine. There are two kinds of exhibition surfaces: surfaces that the customers illustrate themselves and surfaces on which the works on art can be placed on display. Art is an important part of Aula’s operations, and it develops continuously: “A new jewellery artist starts at Aula next week,” Nina says.

Solutions for the needs of different customers

The customers of Aula include different kinds of people with a wide range of needs and limitations. For example, some of the customers are overly responsive to sensory input. To ensure that the furniture is pleasant for all users, we paid particular attention to their durability, ergonomics and adjustability. For example, there are desks of different heights, both for standing and sitting, and the chairs have extensive adjustment options. “At first, we were worried that the large factory-like space would be too resonant and disturbing to noise sensitive customers. But it turns out they have not reacted to it,” Nina says, describing the project’s well-executed sound environment.

The users were also taken into account in the Studio Aula colour palette, which is based on the psychological effects of colours. Soothing pastels were selected for the space, because they are also suitable, for example, for customers with ASD. However, the subtle colour scheme has enough contrast so that customers with limited vision can see it clearly. “The colours are beautiful and relaxing. Our Italian guests just complimented the place and the interior design,” Nina says.

The Association for Finnish Work has awarded Aula with the Finnish Social Enterprise Mark.

Nordhaven

An office for financial experts,
down to the last detail

Financial advisor company Nordhaven’s office, located in one of Eteläranta’s historical high-value properties, has been renewed. The new office combines timeless tones, classic materials and inventive functional solutions. The customer experience is also more cohesive than ever: the calm and stylish lobby and its logo wall welcome visitors, the new kitchen is great for coffee breaks and display art serves as a natural conversation starter. The visually calm spaces have been designed down to the last detail, evoking a feeling of trust and reliability for clients and peace of mind for employees.

Sensible and impressive spaces
for a high-value property

The approximately 20 Nordhaven employees in Finland work at a renaissance-style stone castle in Kaartinkaupunki. The location has a beautiful view to the sea over the South Harbour. The interior’s features and atmosphere were previously not in line with the quality and reliability of Nordhaven’s services. “The project’s aim was to renew the spaces to correspond to Nordhaven’s characteristics and product, their brand image. They have a certain level of quality in everything they do, and we wanted to make that visible here”, says Riina Ruska, the project’s Lead Designer regarding the design work.

The spaces were designed according to
the following design drivers:

  • Nordhaven’s reliability and displaying their strong experience in the field
  • accounting for factors related to the customer experience from the moment of entry
  • improving functionality with inventive methods

Nordhaven’s office spaces saw a change over a 240-square-metre area, which included the lobby, hallways, client consultation spaces, workspaces and a kitchen. Rune & Berg Design was responsible for the interior architecture design of the project. “The most important thing was that the spaces are in line with their intended purpose. For example, we installed new lighting in the meeting room which used to be a workspace, and the walls were removed from the kitchen, making space for a service point”, says Riina.

Small changes for a more atmospheric experience

The changes to Nordhaven’s spaces were large, even though there were no structural changes besides removing the kitchen wall. “During photographing, we heard a person who had previously visited the space spontaneously exclaim ‘Wow, vad har hänt’ (Wow, what’s happened?)”, Riina says, smiling. The much more atmospheric office was created by adding colour, softness and quality to surfaces and furnishing. Detail work also played a key part in the look: the consistent round design of light fixtures makes the office even more cohesive, for example.

When the spaces were renewed, special attention was paid to the customer and employee experience. A brass logo wall was added to the entryway, and the hallways were paced with rail lighting and oaken finger panels. The meeting rooms were toned with mint green walls, more acoustic surfaces and soft textiles to lighten the atmosphere. A suggestion was made to pair the workspace for analysts and individual workspaces with a one-person Teams space that is suited for hybrid work. The curated art from the Rikhardinkatu art lending services puts the finishing touches on a high-class experience.

Would you like to learn more about similar projects?

Read about Rettig Group’s renewed head office.

Herttoniemi Library

A new service model combines youth services with a library

The Herttoniemi Library has energetic colours, interesting art and varied spaces that invite visitors to take a closer look at its services. The multipurpose facility is one thousand square metres in size, and it offers a lot more than just traditional library services. You can find a youth space and different types of shared spaces, such as a studio and theatre hall and a quiet working space. Each space in the library reflects the local culture with its own story and offers much to explore on every visit. Another key concept is equality: everyone can enjoy the library, from young people to local residents to library employees. There are spaces for every need, whether you come in to enjoy a relaxing story time, to work on your own or to participate in lively events.

Concept that redefines a library

The Herttoniemi Library, which is part of the Helmet library network, and Herttoniemi’s youth centres moved to new facilities in the local service centre Hertsi in May 2020. The City of Helsinki and the City of Espoo have, in fact, moved other libraries into shopping centres for easier access and to make the libraries closer to the lives of local residents. When the Herttoniemi Library was changing locations, the decision was made to also redefine the concept of a library. The aim was to create a new service model that combines a youth space and a library and supports the local culture in Eastern Helsinki. At the same time, the employees wanted more peaceful workspaces that supported recovery.

The library was designed according to the following design drivers:

  • a new type of service model
  • supporting local culture
  • bold, exciting and inviting

Rune & Berg Design was responsible for the Herttoniemi Library’s overall concept, interior design and graphic look. User needs and service paths were key features in the design: the project included service design workshop, surveys and six visits to other libraries to find the best solutions. Participants in the project included the library staff, customers of different ages and young people who spend time in the youth spaces. The users who participated in the workshops were keen on colours and an atmosphere that were bold, exciting and inviting. “Without understanding user needs, we would not have chosen such a colourful look”, says Sara Tuohikumpu, Lead designer of the project.

Inspiration from books and the emotions they evoke

The new Herttoniemi Library charms with its strong colours and fantastical atmosphere. As soon as you walk through the door, it feels like stepping into another world, with new stories in every space. The design was inspired books – both the stories they tell and the emotions they evoke. The aim is to bring those stories and emotions to life with the use of space. The art, in particular, helps in creating the fantastical atmosphere. The art was brought into the library in a variety of ways: the library hall is an art exhibition space for residents, and the youth living room is decorated by art from the young people themselves. The cherry on top is the works by Lasse Juutti from the Helsinki Art Museum. These pieces are displayed on the great walls of the library hall.

“The locals wanted the library to have more ‘samba, rumba and colours’ in its look. With that in mind, the new library has a strong splash of colours that leave an impact. I hope that it gives users the feeling that they do not need to limit themselves – not in art, music or culture in general”, says the project’s interior architect Johanna Happonen.

Much more than a traditional library

The Herttoniemi Library is more a local cultural centre than a traditional library. The opening hours and the library’s services were expanded, and it can also be used independently. In addition, the library plays host to different events and art exhibitions. “The inspiration and features of the Hertsi library were created by listening to the locals. The library is a place that offers a wide variety of leisure services, and the place’s look represents the locals. It is always great to be able to have a larger impact on people’s lives”, Johanna says happily.

In addition to services, Hertsi has several different spaces: the staff has office and break spaces, while the citizens have access to an inspiring library hall with its book recommendations as well as a quiet working space that can be accessed independently. Special attractions include a music studio and the children’s Satukattila space, where the family’s youngest can dive into the wonderful world of stories. Young people have access to the shared lounge and workspace in the youth space, a shared kitchen and entertainment and exercise spaces.

The new Herttoniemi Library is a lively meeting place with the style of Eastern Helsinki, where each space is its own world. The library’s customers and employees as well as young people can enjoy art, events and reading, each in their own way, in a story-filled and evocative environment. During the opening, 81% of the 319 respondents who gave feedback said that the library and youth space make Herttoniemi an even more attractive place to live.

Smartly

Complex spatial needs made smart

The main goal of our cooperation was to create a clear vision for Smartly of all their spatial projects and needs globally. The desired work environment supports Smartly’s culture, community and collaboration. The development work is based on Smartly’s strong value base and corporate culture, with a special emphasis on equality: we wanted to ensure a high-quality and smart work environment experience for every office. With this in mind, Rune & Berg Design’s experts have helped strategically, operationally and in spatial design.

“The cooperation is magical.
I wouldn’t even say Rune & Berg is a partner,
but a part of Smartly.”

Susan Vättö, Facilities Lead, Smartly

A smart work environment concept supporting growth

Our cooperation with Smartly began in 2016 with the development of the Helsinki office’s work environment, after which the offices in Berlin and New York were also renewed. In that case, the planning was done on the basis of country-specific needs; however, at the beginning of 2021, the cooperation was deepened and they wanted to harmonise the spatial experience between the different offices. “The goal of the concept work was to create a common understanding of the current state and future needs based on Smartly’s operating culture, co-create with Smartly’s employees and support them in change, and define the role and purpose of the work environment,” says Lead Designer Jenni Herkama at Rune & Berg Design.

The end result is a work environment concept that supports Smartly’s strategy and serves as a guideline for work environment design globally in hybrid work. The concept has provided a clear framework for an extensive renewal project, and there has been a shift from ad hoc work to systematic management. “As a team, we have gained confidence that large-scale, multidimensional and active development work in different countries is in line with the concept. In-depth cooperation ensures that things go in the right direction, always including the right expertise needed,” Jenni says. The concept is suitable for a wide variety of different spaces and locations, and allows testing of different spaces and ways of working. All Smartly employees have the opportunity to be heard, which has increased the sense of equality on every continent.

Smartly’s Facilities Lead Susan Vättö often expresses how good the cooperation is: “Without the help of Rune & Berg, we would not have succeeded on this scale. The pace of development is rapid, which includes long-term and acute needs, but Rune & Berg has a magical ability to find the balance between these and still keep an eye on the big picture. The cooperation has required a good grip from Rune & Berg, which has been a first-class success.”

The red thread in concept work: design drivers

According to Susan, it has been especially important to involve Smartly employees in the development work, because this is what is being done for them. Design drivers for the work environment concept were defined through interviews, surveys, observation and understanding provided by workshops. In addition, Rune & Berg has a long-standing understanding of both the industry and Smartly. Design drivers guide the concept and spatial design work.

Smartly work environment concept design drivers:

  • Building community – a sense of togetherness and a strong “we” spirit. The offices have extensive multifunctional lounges, terraces and a kitchen area for meetings.
  • Collaboration – a work environment where cross-team collaboration is smooth and information flows. A variety of spatial solutions supporting planned and intuitive collaboration, live, virtually and hybrid.
  • Well-being – enabling spontaneous interactions is particularly important. The spatial solutions also take into account high-quality lighting, cleanroom air, versatile ergonomics and biophilia. In addition, a separate zone has been developed for concentration and recovery.
  • Inclusive – working together and learning as keys to success. The design has taken into account a strong open culture, transparency, accessibility and equal experience in different offices.

“Internally at Smartly, the entire development team has earned full trust. Emphasis has been placed on the spatial experience and it is perceived as very important, both from the top level and at the individual level,” Susan says.

Extensive coverage of different skills

Rune & Berg Design has had a diverse team of experts involved in the development work:

  • Spatial strategy consulting
  • Design strategy, strategic design
  • Service design
  • Spatial design, interior architecture
  • Graphic design
  • Change communications
  • Project management in a global environment

“The information gathered, the analysis and the expertise of Rune & Berg have guided the strategic spatial decisions throughout the cooperation. It has been a pleasure to cooperate with Smartly’s smart and wonderful experts,” explains Lead Designer Jenni.

The recipe for successful cooperation has included committed management, an understanding of genuine needs, clear goals, employee involvement, the creation of aligned operating models and continuous learning and development.

Susan has found the cooperation very easy and immediate: “It doesn’t matter who the expert from Rune & Berg is. Everyone there has a passion for doing things, a desire to do things well without wasting anyone’s time. They are warm-hearted experts.”

Smartly.io – a creative software house

Smartly’s growth story from two founders to a global player of 650 people in eight years is unique. Smartly currently operates in 17 locations. Combining creative advertising production, media buying automation and first-class customer service, Smartly helps brands around the world increase their advertising results. At Smartly, shoes and titles remain at the door.

Porvoo government office building

Harmonious and elegant spatial concept with a lower carbon footprint

Tulliportinkatu in Porvoo houses the shared office and customer service of the tax administration and the National Land Survey of Finland (NLS). The renewed government office building in Porvoo is unique in many ways, and it is the first project where two government offices operate in the same premises. It was also a circular economy pilot project, during which Senaatti tested long- and short-term circular measures in a renovation and alteration project. The ambitious recycling and circular economy objectives also guided the spatial design. Visually, the new working spaces and customer service areas are neutral, in line with the preferences of the employees of both offices.

A circular economy pilot project where two government offices moved in under the same roof

The new government office building is the workplace of around 90 experts: 35 NLS and 60 tax administration employees. The building, which was originally built in 1993, was turned into a flexible working environment that feels motivating to the employees of both offices. In the customer service areas, the focus was on the clear and comfortable use of services. Particular attention was paid to a sense of privacy for customers, guidance and smooth and ergonomic daily work.  The aim was to create a new kind of concept that gives the two offices an equally important role in the building. The renewal covered an area of 1,440 square metres, and the design drivers were defined in collaboration with Senaatti and the two offices.

Design drivers:

  • the circular economy: shared spaces, repair that preserves the original structures, circularity of building supplies, recycling and avoiding plastic
  • being a pioneer: setting an example for government offices of the future
  • joint use: sensible, flexible and attractive model for shared facilities
  • the customer experience: security, functionality, privacy
  • innovativeness: new ideas, innovative solutions

Rune & Berg Design was responsible for designing the customer service and working spaces in an inclusive manner, taking into account sustainability. The new customer service facilities of the government office building offer the services of the tax administration and the NLS under one roof, and in a way that meets customers’ privacy requirements better. Experience was also an important priority in the design of the working environment, as we listened to the opinions of both employee groups on moving to the shared office and the prerequisites for a smooth working experience. We analysed the needs of each office for different spaces and the links between these. The employees wanted functional, flexible and diverse spaces. The working environment is divided into shared zones that differ in terms of their soundscape and functionality, such as a quiet area for concentration and an interactive area. The use of the space is guided by commonly agreed procedures and the sharing of expertise.

Putting the circular economy into practice through furniture and material choices

In addition to the employee and customer experience, sustainability was an important element of the design. Lifecycle and circular thinking and the principle of reducing plastic guided the selection of the surface materials and furniture. The purchasing of the furniture and materials was a three-phase process: careful analysis, followed by the inclusion of circular economy criteria in furniture tendering and the eventual selections. The selection criteria included the length of the warranty period, durability in use, materials, the availability of spare parts, and disassembly and recycling at the end of the life cycle. The recycling objectives specified in the construction project provided the framework when the construction site functions were put out to tender.

The Porvoo government office building is an excellent example of how designers can influence the carbon footprint of construction in many ways. The criteria specified at the designer’s desk were implemented in practice. In the project, existing structures were preserved as far as possible. For example, the existing suspended ceilings were utilised, and the recycling target for new ceilings was 30 per cent.  Natural and recycled materials were used, whenever possible. The flooring material is almost fully recycled. However, the end result does not look second-hand. The harmonious and natural colour scheme and materials create a balanced and calm atmosphere that is fitting for both the tax administration and the National Land Survey of Finland.

We want to challenge all our colleagues and partners to reduce the carbon footprint of the built environment!

Would you like to learn more about the government office building in Porvoo?

Read the articles on the co-working and circular economy aspects of the Senaatti project or the shared use of the space.